Drive Excellence in
Public Sector Performance

Vision Activ ePMS is expertly designed to streamline both Organisational and Individual Performance Management by adhering to the Department of Planning, Monitoring, and Evaluation (DPME) guidelines in South Africa. It offers a dual approach: enhancing organisational efficiency through strategic alignment and improving individual accountability with tailored performance reviews. For organisations, Vision Activ ePMS facilitates the alignment of departmental objectives with the government's broader strategic plans, ensuring cohesive progress towards national goals. This alignment is critical in meeting the DPME's mandate for effective and coordinated planning. On an individual level, Vision Activ ePMS provides robust tools for managing employee performance, including monitoring, evaluation, and developmental feedback. This comprehensive management aligns with DPME's call for regular performance assessments to ensure public servants' capabilities and conduct meet the required standards. By integrating these aspects into one user-friendly platform, Vision Activ ePMS simplifies compliance with the PFMA and MFMA, making it easier for South African public sector entities to deliver on their performance objectives while maintaining transparency and accountability, key components of the DPME's framework for excellence in public service.

Vision Activ ePMS offers a range of packages designed to support and enhance public sector performance management across South Africa. Tailored to meet the diverse needs of government entities, these packages include: Starter Package: Ideal for smaller teams or departments beginning their performance management journey, this package includes basic performance monitoring and reporting tools and the essentials for Organisational Performance needs. Professional Package: A step up, the Professional package offers additional features like strategic alignment tools, more comprehensive data analytics, and seamless integration between Organisational Performance and Individual Performance, supporting adherence to DPME guidelines. Enterprise Package: This comprehensive package is suited for larger Organisations requiring advanced performance management solutions. It includes full system integration, extensive reporting capabilities, and strategic planning modules that align with the PFMA requirements and data analytics to drive exco decision making. Custom Solutions: For entities with specific needs, Vision Activ offers bespoke packages that can be customised to include a mix of features from other packages or entirely new functionalities developed to address unique Organisational challenges. Each package ensures that public sector entities are equipped with the tools necessary to effectively manage performance, comply with DPME guidelines, and drive continuous improvement within their teams and operations towards the achievement of a Clean Audit by the Auditor General of South Africa.

Vision Activ ePMS enhances public service performance management through a suite of comprehensive modules designed for the South African public sector's unique requirements. These modules include: Configuration Module: This provides for the setup and customization of your own unique needs for your Organisation such as planning methodology, terminologies, KPI libraries etc. Strategic Planning Module: Facilitates the alignment of performance plans with national and provincial goals, ensuring adherence to the DPME's strategic planning guidelines. Business Planning Module: Enables seamless transition from Strategy to Annual Performance Plans and Annual Plan of Operations in line with the DPME framework using the Results Based Planning Methodology. Project Planning Module: Provides for the capture of projects aligned to Strategic Plans for ease of monitoring and reporting. Risk Module: Provides for the capture of Inherent and Residual based risk plans in line with legislation for easy reporting. Contracting Module: Helps set clear objectives for individuals and teams, aligning with the organisation's strategic vision and operational targets. Progress Reporting Module: Offers real-time tracking and analytics to measure progress against key performance indicators (KPIs), fostering a culture of accountability and continuous improvement. Performance Evaluation Module: Encourages a performance-driven culture by providing a platform for feedback and recognition of employee achievements and enables detailed performance assessments and reviews, supporting the DPME's call for regular evaluations to uphold service standards. Each module of Vision Activ ePMS is designed with the user experience in mind, offering intuitive interfaces and robust support to ensure that public sector organisations can maximise their performance management efforts efficiently and effectively.

Yes, Vision Activ ePMS is engineered to integrate seamlessly with existing systems within South African government agencies. Its advanced integration module is designed to synchronize with a range of HR, financial, and operational systems, ensuring a unified approach to performance management. This interoperability supports the mandates of the Public Finance Management Act (PFMA), allowing for streamlined data flow and enhanced decision-making. Vision Activ ePMS's integration capabilities ensure that public sector entities can maintain continuity, leverage existing data for strategic insights, and enhance overall operational efficiency, all while staying aligned with DPME guidelines and best practices.

Vision Activ ePMS facilitates Performance Reviews with a focus on improving accountability in the public sector by providing a structured framework that aligns individual performance with organizational goals, which is in sync with DPME guidelines. The system features an Evaluation and Reviews Module that: Customisable Performance Templates: Offers customisable review templates that can be tailored to various roles and departments within the public sector, ensuring relevance and compliance with DPME guidelines. Real-time Feedback: Allows for ongoing feedback and appraisal, helping to identify areas of excellence and those needing improvement, fostering a culture of continuous development and accountability. Data-Driven Insights: Integrates data analytics to provide objective performance insights, supporting merit-based assessments and helping to eliminate bias in performance reviews. Goal Alignment: Aligns individual performance metrics with broader strategic objectives, ensuring that employees understand their role in achieving the organisation's goals, as recommended by the DPME. Development Plans: Facilitates the creation of individual development plans based on review outcomes, helping employees enhance their skills in alignment with organisational needs. Transparent Reporting: Generates transparent reports on review outcomes, allowing for better tracking of performance improvements and accountability. Compliance Assurance: Ensures that performance reviews comply with South African public sector regulations, contributing to a robust accountability framework. Through these features, Vision Activ ePMS ensures that Performance Reviews are thorough, fair, and strategically oriented, promoting accountability and excellence within South Africa's public sector.

Yes, we have built APIs for our system to play well with other smart systems on the market.

Vision Activ ePMS ensures data security for South African public entities through a robust and comprehensive security framework that adheres to both local and international data protection standards. Here’s how the system safeguards sensitive information: Secure Data Hosting: Utilizes secure servers located within South Africa to host data, ensuring compliance with the Protection of Personal Information Act (POPIA) and other relevant legislation. Encryption: Implements strong encryption protocols for data at rest and in transit, protecting against unauthorized access and data breaches. Regular Security Audits: Conducts regular security audits and assessments to identify and mitigate potential vulnerabilities, keeping the system's defenses updated against emerging threats. Access Controls: Employs stringent access controls, allowing only authorized personnel to access sensitive data based on their role and clearance, minimizing the risk of internal threats. Compliance with DPME Guidelines: Aligns with the Department of Planning, Monitoring, and Evaluation (DPME) guidelines for data governance in the public sector, ensuring that management practices meet statutory requirements. Backup and Disaster Recovery: Provides robust backup solutions and disaster recovery plans to ensure data integrity and availability, even in the event of system failures or other disruptions. User Authentication: Features multi-factor authentication processes to verify the identity of users accessing the system, adding an extra layer of security. By integrating these security measures, Vision Activ ePMS offers a trusted and secure environment for South African public entities to manage performance data confidently.

The implementation timeline for Vision Activ ePMS in government departments and agencies can vary based on several factors, including the size of the Organisation, the complexity of existing systems, and the specific needs and requirements of the entity. However, a typical implementation process might follow a phased approach and can be broadly outlined as follows: Pre-Implementation Phase (1-2 weeks): This initial stage involves requirement gathering, stakeholder meetings, and planning. The goal is to understand the specific needs of the department or agency and tailor the implementation plan accordingly. System Setup and Configuration (2-4 weeks): During this phase, Vision Activ ePMS is installed, and its environment is configured according to the previously gathered requirements. This includes setting up user roles, permissions, and Organisational information with existing systems if needed. Data Migration (2-3 weeks): This steps involves restating Annual Performance Plans into the results based planning framework to ensure cascade and alignment to national and provincial priorities aligned to the DPME framework. Training and User Onboarding (1-3 weeks): Key users and administrators receive training on how to use Vision Activ ePMS effectively. This phase may include creating custom training materials and conducting workshops or seminars. Post-Implementation Support and Review (Ongoing): Continuous support is provided to address any technical issues, and periodic reviews are conducted to ensure the system meets the department or agency's evolving needs. Overall, a typical implementation might range from 3 to 6 months, depending on the scope and complexity. Vision Activ provides comprehensive support throughout the process to ensure a smooth transition and successful adoption of the ePMS within South African government entities.

Yes, the Vision Activ support team is locally based to ensure alignment with the public sector's operational hours and needs within South Africa. This local presence enables the support team to provide timely, relevant assistance that considers the unique context of South African government departments and agencies. Having the support team based locally offers several advantages: Immediate Response Times: Support inquiries are addressed promptly, minimizing downtime and ensuring that government operations can continue smoothly and efficiently. Understanding of Local Regulations: The team is well-versed in South African public sector regulations, including the Public Finance Management Act (PFMA), ensuring that all advice and troubleshooting are compliant with national standards. Cultural and Operational Alignment: Being locally based means the support team understands the specific challenges and operational nuances of South African public entities, allowing for more effective and empathetic service. Training and Workshops: The ability to offer in-person training sessions, workshops, and seminars tailored to the needs of South African public sector employees. Real-Time Collaboration: For complex issues or during the implementation phase, having a locally based team facilitates easier scheduling of on-site visits, enabling direct collaboration and faster resolution of any challenges. By ensuring the support team operates within the same time zone and has a deep understanding of the local public sector environment, Vision Activ ePMS offers robust and accessible support, enhancing user satisfaction and system effectiveness.

Vision Activ ePMS offers a high degree of customization to meet the specific performance management requirements of the public sector, ensuring alignment with DPME guidelines and other regulatory frameworks. Here’s how it can be tailored: Strategic Planning Alignment: Customization options allow for the system to be aligned with the strategic planning and reporting requirements of the South African public sector, including adherence to the Framework for Strategic Plans and Annual Performance Plans set by the DPME. Custom Reporting: Vision Activ ePMS can generate customized reports that cater to the specific informational needs of different stakeholders, ensuring compliance with the Public Finance Management Act (PFMA). Flexible Performance Indicators: The system allows for the creation and modification of performance indicators to suit various departmental objectives, supporting effective measurement and management of both organisational and individual performance levels. Integration Capabilities: Vision Activ ePMS can be customised to integrate seamlessly with existing HR, financial, and operational systems within public sector entities, ensuring a unified approach to performance management and regulatory compliance. Role-based Access Control: Customisable access settings ensure that users can interact with the system in a way that's aligned with their roles and responsibilities, enhancing security and compliance with governance policies. Customisable Evaluation Frameworks: The system supports the creation of bespoke evaluation frameworks, enabling departments to conduct performance reviews that are consistent with their operational standards and the qualitative requirements of the DPME. Training and Development Plans: Vision Activ ePMS can be tailored to include specific training and development modules that address the unique needs of public sector employees, facilitating continuous improvement and compliance with the Skills Development Act. User Interface Customisation: The look and feel of the platform can be customized to reflect the branding and usability preferences of the public sector entity, ensuring ease of use and a better user experience. By offering these customisable features, Vision Activ ePMS ensures that public sector entities can effectively manage performance in a way that not only meets but exceeds regulatory requirements and operational expectations.

Vision Activ ePMS supports South Africa's public sector in transitioning to paperless performance management through a variety of digital tools and features designed to automate and streamline processes. Here's how it facilitates a shift towards a more efficient, eco-friendly approach: Digital Performance Reviews: The system replaces traditional paper-based evaluations with digital performance review processes. This not only saves paper but also enhances the efficiency and accessibility of performance assessments. Electronic Strategic Planning: Vision Activ ePMS enables the creation, distribution, and monitoring of strategic plans and objectives electronically, aligning with DPME guidelines without the need for printed materials. Online Goal Setting and Monitoring: Goals for departments, teams, and individuals can be set and tracked within the system, allowing for real-time updates and adjustments without the paper trail. Integrated Communication Tools: The platform includes digital communication tools for feedback, discussions, and updates, reducing the need for printed memos, reports, and notices. Document Management System: Vision Activ ePMS comes equipped with a document management system that stores all relevant documents and reports digitally, ensuring they are easily accessible while significantly reducing paper use. Automated Reporting: It generates comprehensive reports digitally, which can be shared electronically among stakeholders, aligning with the Public Finance Management Act (PFMA) reporting requirements without physical documents. Training and Development: The ePMS supports digital learning and development initiatives, providing online training resources and activities to public sector employees, facilitating growth and compliance with the Skills Development Act. Data Security and Compliance: With secure, cloud-based storage, the system ensures that all digital documents and data are protected in accordance with South Africa's Protection of Personal Information Act (POPIA) and other relevant data protection regulations. By leveraging Vision Activ ePMS, South Africa's public sector entities can significantly reduce their reliance on paper, contributing to environmental sustainability while achieving greater operational efficiency, transparency, and regulatory compliance.